I guarantee 90 percent of you who read this book feel like you have too much to do. We all have things to do. What separates those who are efficient and successful from those who are not is the way they do things. Those who are successful and efficient carefully manage their time.
You may think time management is beyond your grasp and that you just “move at your own pace,” but that’s simply not true. You can find a system that works for you and allows you to accomplish more in less time.
3 Goals for this Week:
1. Keep a time log for one week. Use a notebook or electronic device and map out each day in 30 minutes increments. Then write down what you did during that time. The most accurate and efficient way to do this to keep the list with you at all times and make an entry each time you change activities. If, for example, you work on the same task for ninety minutes, you don’t need to check in with your log each half hour. Just record that block of time when you are finished and ready to move on to something else. But, if you go off task, be sure to record it. If you are constantly moving from one thing to another, check in every thirty minutes so you don’t lose track and fall behind. Be honest about how you use your time. Only you will see this log. You can make improvements if you don’t admit faults. Evaluate your time log.
2. Based on your time log, make a specific plan to eliminate time wasters. Time wasters are anything that distract you from the task at hand. So you may need to turn off the radio or disconnect from the internet at work so you can focus more. At home you may need to turn off the TV while you make dinner or pay the bills. To make it easier, schedule specific time for these time wasters at the end of the day. When you finish a task, you can reward yourself by watching your favorite TV show or surfing the web for a half hour. Just be sure to set a time limit on your reward and indulge in the reward only after you have finished your task.
3.. Set a timer if you are worried about getting carried away. Ten minutes does not seem like much, but when you add these increments of time together a lot gets done. (here is timer I love).
* Be specific and clear in your requests. Being vague about what you need or want might save you time now, but it will cost you a lot more time in the future when you need to explain yourself or when misunderstandings lead to mistakes. Take a few extra minutes the first time to be precise with what you are communicating. If possible, type up your request and keep a copy for yourself so you can easily refer to it in the future if there are questions or problems. That way you don’t forget what you wanted.
* For more time management tips refer to my book: Organize Now! Your Money, Business & Career: A Week-by-Week Guide to Reach Your Goals.